Devon History Society Privacy Policy

Our contact details

Name:  Dr Tim Lomas

Address: 3 Richmond Close, Torquay, TQ1 2PW

Phone Number: 01803 203365



The type of personal information we collect

We currently collect and process the following information:

  • Name
  • Address
  • Telephone number
  • E-mail address


How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • To allow us to contact you with regard to membership payments
  • To allow us to send you copies of the newsletter and Devon Historian
  • To allow us to contact you with regard to news and information regarding our work and items that will be of interest to you
  • Respond to communications from you


We also receive personal information indirectly, from the following sources in the following scenarios:

  • Details of membership payments sent to our NatWest bank account by you (note this does not include your bank name, sort code or account number)


We use the information that you have given us in order to:

  • Maintain a list of DHS members
  • To make Gift Aid claims to HMRC


We do not share this information with any other parties


Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting as above


How we store your personal information

Your information is securely stored on a password protected PC owned/used by the current DHS membership secretary and in password protected files.

We keep the personal information detailed above for the time a person remains a member of the Devon History Society.  If a person resigns we retain their personal information for a maximum period of 6 years where a Gift Aid Declaration has been signed (as required by HMRC) and if not their personal information is deleted at the end of the year in which they resign. We will then dispose of your data by deleting your personal information from our electronic files.  Any paper records are scanned and stored as above.  The paper documents are shredded.


Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us as above if you wish to make a request.


How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us as above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


Helpline number: 0303 123 1113

ICO website:


Last updated: 7-Jun-2022